AT&T Concerned Employees
and Retirees
Bylaws Draft as of February 23, 2005
Article I - Name
AT&T Concerned Employees and Retirees (ACER) is the name of the
organization representing retired employees of AT&T and former
Bell Operating Companies retirees who retire from the AT&T corporation.
Article II - Purpose
ACER will act to represent the interests and entitlements of AT&T
and former Bell Operating Companies retirees who retire from the AT&T
corporation, and their dependents in matters of pensions, health care
coverage and other issues directly affecting their quality of life.
Article III - Membership
Membership in ACER is open to all AT&T retirees. Former Bell Operating
Companies employees who retire from AT&T are also eligible for
membership. Members shall provide an email address so that communications
can be accomplished electronically.
Article IV - Principal Office
The principal office address will be that of the President during
that person's term of office or such other place as may be designated
in writing by the President and approved by the Board of Directors.
Article V - Elections and Terms of Office
Section 1. The formal membership election of Officers and Directors
shall occur at the Annual Meeting of the organization which will be
held in February of each year, or as determined by the Board of Directors.
The proposed slate of Officers and Directors shall be made available
to all members through a newsletter at least one month prior to the
Annual Meeting. Notification to the General Membership shall also include
an absentee ballot for those members unable to attend the Annual Meeting.
Section 2. All Officers/Directors shall be confirmed by a vote of
the members in attendance at the Annual Meeting, including the count
of the absentee votes cast by the General Membership. A majority of
the votes cast will determine the election. Twenty-five or more members
present at any membership meeting, including the Annual Meeting for
election of Officers/Directors shall constitute a quorum.
Section 3. All elected Officers and Directors will normally serve
a three (3) year term of office. However, the term of office is not
finite and all elected officials serve with the approval of the General
Membership. ACER will attempt to stagger the election of Officers and
Directors to maintain continuity of leadership.
Article VI - Organization Structure
Section 1. Subject to the provisions of these Bylaws, the activities
and affairs of ACER shall be conducted in accordance with all existing
laws and all powers shall be exercised by or under the direction of
the Board of Directors.
Section 2. The organization will consist of a President, Vice President,
Secretary, Treasurer and a minimum of 9 members of the Board of Directors.
Section 3. The Board of Directors should represent geographical areas
throughout the United States.
Article VII - Officer Duties
It shall be the duty of the Officers and Board of Directors to perform
any and all duties imposed upon them collectively or individually by
law, and by ACER Bylaws.
Section 1. The President shall be the Chief Executive Officer of ACER
and shall, subject to the advice and counsel of the Board of Directors
and the Bylaws, execute all legal documents and supervise and control
the affairs of ACER and the activities of the Officers. He or she shall
perform all duties incident to his or her office and such other duties
as may be required by law and the Bylaws of ACER. The President shall
preside at all meetings of the Board of Directors, except as otherwise
expressly provided by law or the Bylaws of ACER. He or she shall in
the name of ACER execute contracts, bonds, checks and other instruments
which are authorized by the Board of Directors.
Section 2. In the absence of the President or in the event of his
or her inability or refusal to act, the Vice President shall perform
all the duties of the President, and when so acting shall have all
the powers of, and be subject to, all the restrictions on the President.
The Vice President shall have other powers and perform such other duties
as may be subscribed by law, or by these Bylaws, or as may be prescribed
by the Board of Directors.
Section 3. The Secretary shall certify and keep the original, or a
copy, of these Bylaws as amended or otherwise altered to date. Keep
a Book of Minutes of all meetings of the Directors, recording therein
the time and place of the meeting, whether regular or special, how
called, how notice thereof was given, the names of those present or
represented at the meeting and the proceedings thereof. In general,
perform all duties incident to the office of Secretary and such other
duties as may be required by law, or by these Bylaws, or which may
be assigned to him or her from time to time by the President or the
Board of Directors.
Section 4. The duties of the Treasurer will be to have charge and
custody of, and be responsible for, all funds and securities of ACER,
and to deposit such funds in the name of ACER in banks, trust companies,
or other depositories as shall be selected by the Board of Directors.
Receive, and give receipt for, monies due and payable to ACER from
any source whatsoever. Disburse, or cause to be disbursed, the funds
of ACER as may be directed by the President and Board of Directors,
taking proper vouchers for such disbursements. Keep and maintain adequate
and correct accounts of ACER’s properties and business transactions,
including accounts of its assets, liabilities, receipts and disbursements.
Render to the President and Directors whenever requested, an account
of any or all of his or her transactions as Treasurer and of the financial
status of ACER. In general, perform all duties incident to the office
of Treasurer and such other duties as may be required by law, or by
the Bylaws of ACER, or which may be assigned to him or her from time
to time by the Board of Directors.
Article VIII - Board Elections and Annual Meeting
Section 1. Notice of the Annual Meeting shall be emailed to all members
thirty (30) days or more prior to the Annual Meeting. The notice shall
include the election (or reelection) of all Officers and the Board
of Directors and all matters requiring a vote of the General Membership.
The notice shall include the date and place of the Annual Meeting.
An absentee ballot will be included for members unable to attend the
Annual Meeting.
Section 2. The President shall call four (4) meetings of the Board
of Directors each year. An Annual Meeting shall be scheduled during
February of each year to elect Officers and the Board of Directors,
to approve the fiscal year budget and to review all plans and programs
of ACER for the coming year. Special meetings of the Board of Directors
may be called by the President or a majority of the Board of Directors.
Such meetings will be held via conference call or at a place and time
acceptable to the majority of Officers and Board of Directors. Meetings
can be face to face, or by teleconference at the discretion of the
President and with the approval of the Board of Directors.
Article IX - Board of Directors Meetings
Regular meetings of the Board of Directors are to be scheduled on
a quarterly basis. Notification of the meetings to be announced one
(1) month in advance. Special meetings of the Board of Directors shall
be held upon four (4) days notice by first class mail or forty-eight
(48) hours notice delivered personally by e-mail or telephone.
Article X - Dues and Eligibility to Vote
Section 1. Annual dues for membership shall be established by the
Board of Directors to provide for all necessary operating expenses
of the organization.
Section 2. All Members of ACER who are current with their membership
dues are eligible to vote at the Annual Meeting.
Article XI - Communications
Section 1. Members without access to the Internet will receive a quarterly
newsletter which will include notices of elections, Annual Meetings
and other items of ACER interest. ACER members with Internet access
will be kept current on ACER's plans and programs through the website.
Quarterly officer/director meetings will be announced to ACER members
residing within the geographical area in which the meeting is to be
scheduled.
Section 2. Dues are payable upon admission into ACER and annually
thereafter at such times as may be fixed by the Board of Directors.
Article XII - Management of Finances
Section 1. The Officers and Board of Directors will designate the
banking institutions in which ACER funds will be deposited and maintained.
Section 2. The financial status of ACER. will be approved annually
by a Certified Public Accountant or other qualified professional at
the appropriate level of investigation as determined and deemed necessary
by the Board of Directors. The report will be available to members
upon request.
Section 3. The fiscal year of ACER. will be January 1 through December
31.
Section 4. Individual disbursements not to exceed line item limits
provided in the current annual budget approved by the Board of Directors
can be authorized by the President or in his/her absence by the Vice
President and Treasurer. All ACER checks for authorized expenses will
require dual approval signatures.
Section 5. Should an expense arise that was not contemplated or included
in the annual budget, the President shall poll the members of the Board
of Directors for approval of the expenditure prior to its payment.
A simple majority of the Board of Directors would be required.
Section 6. Except as otherwise specifically determined by resolution
of the Board, or as otherwise required by law, checks, drafts, promissory
notes, orders for the payment of money, and other evidence of indebtedness
of ACER shall be signed by any two of the President, Vice President,
Secretary, Treasurer or members of the Board of Directors.
Section 7. The Board of Directors may accept on behalf of ACER contributions,
gifts or grants to be used to further the aims and goals of ACER. in
accordance with our Bylaws and our mission statement.
Article XIII - Professional Services
Section 1. It is contemplated the organization may require professional
services such as legal counsel, advertising, public relations, proxy
specialists and accounting services. The President and Treasurer, with
the approval of a majority of the Board of Directors will be authorized
to bind the organization contractually in negotiations for such services
Section 2. Except for the authority granted in Section 1 above, no
Director or Officer of this organization shall have the power or authority
to borrow money on its behalf, pledge its credit or mortgage its assets
or expend ACER funds or incur indebtedness except within the scope
of the Bylaws and to the extent of the authority delegated by resolutions
adopted by the Board of Directors.
Section 3. No officer or member of the Board of Directors will receive
compensation for their time or efforts during their term of office.
Reimbursement to cover pre-approved expenses incurred for ACER business
to be submitted to the office of the Treasurer and approved by the
President (or Vice President) and the Treasurer.
Article XIV - Dissolution
Any and all assets of the Corporation are dedicated to purposes defined
in our mission statement. Upon liquidation, dissolution or abandonment,
after providing for all debts and obligations, any and all remaining
assets shall not inure to the benefit of any person, but shall be distributed
to a nonprofit organization who's goals and objectives are to aid and
support the interests and entitlements of the retirees of AT&T
and those former employees of Bell Operating Companies who retired
from AT&T.
Article XV - Amendment of Bylaws
These Bylaws may be amended, deleted, changed or added to by a motion
of the President and with the approval of the Board of Directors.
Dated: February 23, 2005
By order of the Directors in attendance at the February 23, 2005 meeting
held via teleconference.
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